Alphanumeric is hiring a Bilingual EN/FR Payroll Specialist to work 100% remotely for one of the biggest Pharmaceutical companies in the world. The Payroll Specialist will assist in the facilitation of payroll processing under the supervision of Payroll Lead. This is an administrative position consisting of varied assignments and responsibilities, the primary of which is supporting all in-house payroll activities in the processing of bi-weekly payroll for almost 2,000 employees. This position will also play an integral role in ensuring the success of the team by providing guidance on data inputs that feed the payroll function and partnering with Canada leadership team.
Please apply with your resume in English. This position must master English language skills verbally and written because it reports to stakeholders, managers and clients outside of Quebec where the environment requires communication in English.
Please be aware we can only hire people already based in Canada with fully legal and valid documentation to work in Canada (PR, Work Permit, or Citizen with valid SIN). If you do not meet the requirements please do not apply.
Conditions:
- Working hours: Monday to Friday ideally 8AM - 5PM EST but flexible, 37.5 Hours/Week
- Contract: Until September 2024 with potential for extension
- Type of Employment: Contractor (need to be registered in the CRA)
- Type of Work: 100% remote
- Location of the office: Quebec
- Salary: 55,27 CAD$/hour
- Traveling: Travel is less than 5 % as you may need to go to the Quebec site once or twice but is not required.
- Preference for people based in Quebec, Ontario or other EST regions.
Requirements:
- Bilingual English/French (mandatory).
- 2-3 years’ experience in Canada payroll environment within large corporations at a regional and/or global level.
- Experience in Canadian payroll legislative requirements.
- Proficiency in Microsoft Office, especially Excel/ Macro.
- Basic understanding of payroll processes, procedures, controls, regulations, and compliance related to all different areas across HR.
- Experience in Test & maintain all payroll tax updates are made to ensure compliance with all jurisdictions and Service Canada.
- Experience on SOX controls and other GAAP related principles.
- Experience on tax filings to annual balances, T4.
Preferred Qualifications. If you have the following characteristics, it would be a plus:
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.
- Workday Certify preferred.
- Experience with other HR information systems and payroll systems beneficial.
- Ability to lead change management processes from a Canadian Enterprise perspective, liaising with multiple cross-functional stakeholders (Finance, HR, Tech, etc).
- Advanced knowledge on Excel (Macros).
Responsibilities:
- Maintain current knowledge of applicable federal and provincial laws, regulations and reporting requirements relating to salaries, wages, overtime, benefit plans and workers’ compensation.
- Maintain supporting documents for internal/external auditors and respond accurately, thoroughly, and timely to requests for data.
- Assist with the planning, organizing, and monitoring of all aspects of the payroll function, this includes, but is not limited to, administrative duties involving the development and maintenance of payroll systems, internal controls and records and time tracking.
- Troubleshoot, research, and provide recommendations to resolve payroll issues.
- Recommend ways to optimize the payroll process while reducing time expenditures and unnecessary costs.
- Respond to employee requests/inquiries pertaining to payroll matters.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Support year-end processes including, but not limited to, processing necessary remittance reconciliation, earning and deduction code mappings and other reviews to troubleshoot and get ahead of any discrepancies.
- Process retro processing to ensure all necessary adjustments are properly recorded and paid.
- Serve as liaison with HRSC for training and questions. Provide updates to team on upcoming payroll items that may drive calls.
- Perform payroll function across multiple provincial legislative requirements and proven success in ensuring compliance.
- Act as point of contact for local Canadian team to support local requirements related to Payroll.